Send welcome email to parent or student?

For minors, send to parent and copy the student if they have email. For adults, send directly.

Immediately after booking the first lesson, before lesson one.

👋

Free template

Welcome Email Template for New Tutoring Students

A welcome email template for new tutoring students and parents — what to expect, how to prepare, payment, and your policies.

What is it?

A welcome email sets expectations for new students: how lessons work, what to bring, payment terms, and how to contact you. It prevents 80% of first-week confusion.

What to include

Warm greeting: Use their name.
Lesson logistics: Time, link/location, duration.
What to prepare: Materials, homework, device.
Payment reminder: Rate, method, when due.
Policies link or summary: Cancellation in one sentence.
Your contact: How to reach you between lessons.

The template

Copy and paste into any document

Subject: Welcome — [Subject] tutoring with [Your Name]

Hi [Name / Parent],

Welcome! Looking forward to our first lesson on [Day, Date] at [Time].

📍 [Link or address]
⏱ Duration: [60] minutes
📎 Please have: [materials / completed homework]

Payment: [Rate] per lesson, due [when]. Pay via [method].

Cancellation: please give [24] hours notice.

Questions? Reply to this email or [phone].

See you soon,
[Your Name]

Skip the template — let OBRI handle it

After welcome, students get portal access for homework and schedules — less back-and-forth in email.

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Common questions

Send welcome email to parent or student?: For minors, send to parent and copy the student if they have email. For adults, send directly.
When to send it?: Immediately after booking the first lesson, before lesson one.

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