How far in advance should I send a reminder?

24 hours before is the standard. For younger students or frequent no-shows, a second reminder 2 hours before can help.

Should reminders go to parents or students?

For minors, copy the parent on email reminders. Teens and adults usually get the message directly.

What if they still no-show?

Follow your cancellation policy. Document the missed session in your lesson log — OBRI records scheduled vs completed sessions automatically.

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Free template

Lesson Reminder Message Template for Tutors

Free lesson reminder templates for tutors — email and chat messages with date, time, link, and what to bring. Send 24 hours before each session.

What is it?

A lesson reminder is a short message sent before each session confirming the date, time, location or video link, and anything the student should prepare. Consistent reminders cut no-shows and last-minute confusion.

What to include

Student name: Personalise every message.
Lesson date and time: Include timezone if online across regions.
Location or video link: Address, Zoom, Google Meet, etc.
Duration: e.g. 60 minutes.
What to bring / prepare: Homework, textbook, calculator.
Cancellation note: Optional: link to your policy.

The template

Copy and paste into any document

SHORT REMINDER (chat)

Hi [Name] — reminder: [Subject] lesson tomorrow [Day] at [Time].
📍 [Link or address]
📎 Please bring: [homework / book / laptop]
See you then! — [Your Name]

────────────────────────────

EMAIL VERSION

Subject: Reminder — [Subject] lesson [Day DD/MM] at [Time]

Hi [Name],

This is a reminder for our [Subject] lesson:

When: [Day, DD/MM/YYYY] at [Time] ([Timezone if needed])
Duration: [60] minutes
Where: [Video link / Address]

Please have ready: [Completed homework / pages X–Y / questions from last time]

If you need to reschedule, please let me know at least [24] hours in advance.

See you soon,
[Your Name]

Skip the template — let OBRI handle it

OBRI sends automated lesson reminders and keeps the schedule in one place — so you are not copying the same message from a notes app every week.

Try OBRI free

Common questions

How far in advance should I send a reminder?: 24 hours before is the standard. For younger students or frequent no-shows, a second reminder 2 hours before can help.
Should reminders go to parents or students?: For minors, copy the parent on email reminders. Teens and adults usually get the message directly.
What if they still no-show?: Follow your cancellation policy. Document the missed session in your lesson log — OBRI records scheduled vs completed sessions automatically.

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