Should I charge for no-shows?

Most tutors charge the full fee for no-shows if stated upfront. It dramatically reduces them.

Do I need a signed policy?

Email acceptance or a checkbox on intake is enough for most private tutoring.

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Free template

Absence & No-Show Policy Template for Tutors

A simple absence and no-show policy template for tutors — notice periods, fees, and what happens when a student misses without warning.

What is it?

An absence policy tells students and parents what happens when a lesson is cancelled late or missed entirely. Written upfront, it prevents disputes and protects your income.

What to include

Notice period: e.g. 24 hours.
Late cancellation rule: Full fee or partial.
No-show rule: Charged in full or not.
Tutor cancellation: How you make it up.
Illness exceptions: Optional goodwill clause.
How to notify: Email, app, or message.

The template

Copy and paste into any document

ABSENCE & CANCELLATION POLICY — [Your Name / Business]

1. NOTICE: Please cancel or reschedule at least [24] hours before the lesson.

2. LATE CANCELLATION (under [24] hours): Lesson fee [still charged / 50% charged].

3. NO-SHOW (no notice): Full lesson fee charged.

4. TUTOR CANCELLATION: I will reschedule at no cost or credit the lesson.

5. ILLNESS: Genuine illness with notice — [flexible reschedule / one free pass per term].

6. NOTIFY VIA: [email / WhatsApp / portal message]

Agreed: [Student/Parent name] Date: [ ]

Skip the template — let OBRI handle it

OBRI tracks scheduled vs completed lessons so no-shows are documented when you apply your policy.

Try OBRI free

Common questions

Should I charge for no-shows?: Most tutors charge the full fee for no-shows if stated upfront. It dramatically reduces them.
Do I need a signed policy?: Email acceptance or a checkbox on intake is enough for most private tutoring.

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