Prevent first
Most late payments are avoidable. Agree terms in writing, and bill in blocks or in advance for new or unreliable payers. Upfront payment removes the problem entirely.
Send a calm first reminder
People forget. A short, friendly message — "just a reminder that May’s invoice is due" — clears most late payments without any tension.
Escalate gently if needed
If there is no response, step it up in stages:
- •Second reminder, slightly firmer, restating the amount and due date.
- •A clear note that lessons will pause until the balance is cleared.
- •Pause lessons — but keep it factual, never personal.
Know when to pause lessons
Continuing to teach while unpaid invoices pile up rarely ends well. A firm but polite pause, agreed in your terms from the start, protects you and usually prompts payment.
Keep a clear record
Track who owes what and since when. A payment ledger means your reminders are accurate and unarguable — and tools like OBRI flag overdue balances automatically so nothing slips.